Open Position

Administrative Assistant - Finance Dept – Tallahassee, Florida

This is a permanent position.

Job Description

IntegriSource has partnered with a Tallahassee based client who has an immediate need to add an Administrative Assistant - Finance to their growing team in Tallahassee, Florida. This is an administrative and confidential level position primarily responsible for providing general administrative office support to all staff within the finance department. Responsible for coordinating incoming calls and greeting customers, determining nature of business, and directing callers/customers to their destination.

Our client offers a highly competitive salary and excellent benefits. This is an onsite role at their office located in Tallahassee, Fl.

NOTES:

• This position is onsite in Tallahassee, Florida.
• Sponsorship and relocation are NOT offered for this position.

EDUCATION/EXPERIENCE

• Associates degree in Business/Public Administration, Finance, Accounting or a related field.

o Bachelors from a four (4) year college or university can substitute for two years of work experience and the Associates degree.

• Minimum of two (2) years’ work experience in a secretarial, clerical, or administrative capacity.

RESPONSIBILITIES

• Receive telephone calls, ascertain the nature of the call and direct phone call to the appropriate staff/department.
• Greet guests and provide general support to customers, vendors, and guests as they arrive in the office.
• Direct visitors to the appropriate person and office.
• Open, date and time-stamp, sort, and disburse incoming and delivered mail.
• Processes receipt of customers checks; prepare bank deposits; enter transactions into a financial system and or database.
• Assist with basic accounting clerical functions.
• Perform a variety of clerical duties such as filing, copying, and updating and scheduling meetings at the direction of department management.
• Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; coordinate and order office supplies and equipment; verify receipt of supplies.
• Prepare and organize all staff travel.
• Assist in year-end organization and distribution of the CAFR.